Student Information Packet – Vail Youth Symphony

Each family may fill out this information packet once, if they provide all of the information needed for each of their participating students on this form. New students may fill out this form after your audition is complete.

2024-25 Student Info Packet

Step 1 of 6 – Student Information

Address*
Street Address Address Line 2 City State ZIP Code
Primary Phone*
Primary Email*
Enter Email Confirm Email
Parent/Guardian Name*
First Last
Additional Address, Phone or Email?*
- Yes
- No
Additional Address
Street Address Address Line 2 City State ZIP Code
Additional Phone
Additional Email
Enter Email Confirm Email
Emergency Contact Name*
First Last
Emergency Contact Phone*

Tuition for the Vail Youth Symphony is $375 per school year for Symphony Orchestra and $325 per school year for Chamber and String Orchestra.
Students who participate in their school band or orchestra program for the entire 23/24 school year will be awarded a $75 discount. For homeschooled students or students whose schools do not offer an ensemble program, the same discount may be available if that student participates in private lessons. In the event that a scheduling conflict prevents the student from participating in their school group (AP courses, graduation requirements, etc.—not strictly elective courses) please contact the director. Contact info@vailyouthsymphony.org to receive the form to apply for the private lesson discount.
Families with more than one child participating in VYS will receive $25 off tuition for each sibling (after the first child).
Tuition is due by the first rehearsal of the 2023 season.
Please complete information below to qualify for the discount.
I would like to participate in the VYS School Program Discount*
- Yes
- No
- I would like to participate, but my student is homeschooled or our school does not offer an ensemble class
Orchestra/Band Instructor Name*
First Last
Instructor's Email or Phone*
By checking the box below and accepting this scholarship, our student agrees to commit to participating in our school's music program for the entirety of the 2023/2024 Vail Youth Symphony Season*
- I agree

Handbook Policies and Procedures
Click HERE to view the VYS Handbook.
By checking the box below, I agree to the policies and procedures of the Vail Youth Symphony as described in the handbook link above.*
- I agree
Student Attendance and Punctuality Agreement
Vail Youth Symphony Student and Parent(s)- The VYS schedule is carefully considered and the rehearsal and performance schedule is published well in advance. Please be sure to plan your individual and family calendars carefully, so as to avoid absences.
Each student will be permitted three unexcused absences per season. For extenuating circumstances, speak with the director. School concerts will not count towards unexcused absences.
Absences may be excused at the sole discretion of the musical director. Except in the event of an emergency, absences must be reported to the director as far in advance as possible. Though every rehearsal is important, some rehearsals are critical for managing the expectations of the students and directors. In the event that a student misses a sectional, chair test, or dress rehearsal without prior approval, the director may initiate a variety of consequences at his/her sole discretion, including but not limited to, reassigning chair placement, reassigning solo parts, etc.
Reporting Absences
All absences, early departures, and late arrivals, except in the case of emergency, must be reported to the conductor/director before the beginning of rehearsal. Failure to communicate an absence to the musical director before the beginning of a rehearsal will result in an unexcused absence.
Tardiness
It is the expectation that students arrive at rehearsal 10-15 minutes early. Upon arrival, it is expected that students be seated, tuned, and warmed up (possessing all required materials for your instrument, your music, and a pencil) when the director starts rehearsal at 6:00pm.
By checking the box below, I agree to the student attendance and punctuality agreement as described above.*
- I agree
Music/Folder Replacement Policy
Each year, the Vail Youth Symphony lends out music and professional quality folders to students for rehearsal and at home practice. At the beginning of the season, each student is assigned a folder number and will be held responsible for the care of the music and folder. Students will return their folders and music at the end of each season.
If the folder and/or the music becomes lost or damaged beyond normal wear and tear, the student will be held responsible for a $30 replacement fee. Please sign below to notify the VYS directors that you have read and understand the music/folder responsibilities.
By checking the box below, I agree to the music/folder replacement policy as described above.*
- I agree
Photography Release for Minor Child
I hereby authorize Vail Youth Symphony, hereafter referred to as “Company,” to publish photographs taken during the 2023-2024 orchestral season of myself and/or the minor child listed below, and our names and likenesses, for use in the Vail Youth Symphony’s print, online and video-based marketing materials, as well as other Company publications.
I hereby release and hold harmless Vail Youth Symphony from any reasonable expectation of privacy or confidentiality for myself and for the minor child listed below associated with the images specified above. Further, I attest that I am the parent or legal guardian of the child listed below and that I have full authority to consent and authorize Vail Youth Symphony to use their likenesses and names.
I further acknowledge that participation is voluntary and that neither I, or the minor child, will receive financial compensation of any type associated with the taking or publication of these photographs or participation in Company marketing materials or other Company publications. I acknowledge and agree that publication of said photos confers no rights of ownership or royalties whatsoever.
I hereby release Vail Youth Symphony, its contractors, its employees and any third parties involved in the creation or publication of Company publications, from liability for any claims by me or any third party in connection with my participation or the participation of the minor child listed below.
Check one*
- I have read the photography release form and I give permission to the Vail Youth Symphony to make photographs, slides, videos, or illustrations of my child. Further, I authorize their use without inspecting or approving the finished product.
- No. I do not give permission for my child to be included in publications by the Vail Youth Symphony.
Date*
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